Meeting Cost Calculator
Quantify the real salary cost of meetings based on attendee count, average pay, and duration — and project the annual spend on recurring meetings.
Results
What is it?
Every meeting has a hidden price tag: the combined salary cost of everyone involved. A weekly 1-hour meeting with 8 people earning $80K each costs over $14,000 per year in salary alone — before counting preparation time or context-switching costs. This calculator makes that figure tangible so teams can decide whether a meeting is worth holding, reducing in frequency, or replacing with async communication.
How to use
Enter the number of attendees and their average annual salary, the meeting length in minutes, and how often the meeting recurs per month. The calculator converts annual salary to an hourly rate using a 2,080-hour work year (52 weeks x 40 hours) and computes per-meeting, monthly, and annual costs.
Example scenario
A weekly 1-hour status meeting with 8 people averaging $80,000/year: hourly rate = $38.46. Meeting cost = 8 x $38.46 x 1 = $307.69 per meeting. Monthly (4 meetings) = $1,230.77. Annual = $14,769.23. Cutting the meeting to 30 minutes saves nearly $7,400/year.
Pro tip
Use 4 meetings per month as a weekly meeting baseline. To estimate the cost of a one-off ad-hoc meeting, set meetings per month to 1. Consider sharing the annual cost figure with your team before scheduling large meetings — visibility alone tends to reduce unnecessary attendees and shorten durations.